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Validity : 01st Nov'25 to 11th Nov'25
THE NEW I9 - Mandated Requirements for Worker Verification and Authorization
- Know who has to give you the new I9 vs the old one
- Adjust your procedures to comply with remote employee onboarding requirements
- Describe the new requirements of the new I9 vs the old one
- Explain why the new requirements are important to both workers and employers
- Verify the information with the appropriate agencies
- Respond to I9-related inquiries and notices from the IRS and USCIS
- Make decisions about workers who don’t submit the I9 or W4
- How to handle confidential information
Overview of the webinar
I9 is a form that employers MUST RECEIVE during the hiring process BEFORE THE EMPLOYEE STARTS WORKING.
Employers take a high risk of not obtaining them prior to employment. The IRS and the USCIS both have specific rules on how to obtain, verify and process these forms. In some cases, penalties for I9 non-compliance can result in jail time, as well as Homeland Security, the FBI, and USCIS immigration audits.
Specific topics covered in the webinar include:
- We will take the I9 line by line, to make clear what information is necessary for your company to collect. We will point out the new requirements for remote viewing of documents, due to COVID -19
We will discuss what to do with the forms when you receive them, including:
- Ensuring the documentation offered by the worker is acceptable
- Documenting your review of the items
- Procedures for submission to the USCIS
- We will discuss what to do if the information DOES NOT MATCH the information the USCIS and IRS have on your worker
- We will detail the electronic method used by the USCIS for verification, designed to streamline and simplify the process for employers
- We will discuss best practices for the storage and retrieval of the forms
- We will discuss how to ensure the confidentiality of the information kept
- Finally, we will talk about what to do if you are questioned about one or more workers
Who should attend?
- Payroll Managers
- HR Managers
- Compensation and hiring staff
- Finance and Operational Managers
- Executive Staff
Why should you attend?
In February 2020, the USCIS released its long-announced revision of the I9. Federal law requires that every employer who recruits, refers for a fee, or hires an individual for employment in the U.S. must complete Form I-9, Employment Eligibility Verification. The Form I-9 process, managed by the U.S. Citizenship and Immigration Services, will help you verify your employee's identity and employment authorization.
The major changes to the I9 include:
- Clarified who can act as an authorized representative on behalf of an employer
- Updated USCIS website addresses
- Provided clarifications on acceptable documents for Form I-9
- Updated the process for requesting paper Forms I-9
- Updated the DHS Privacy Notice
This webinar will discuss the changes in detail, and help you understand what they mean for your business. We will review the origin, purpose, and evolution of the I9. You will learn how to process, verify and store these forms so that you won’t worry about your onboarding process. You will understand what USCIS and other agency auditors will look for, so you can educate your workforce and administration on why this process carries the importance that it does.
Faculty - Mr.Mark Schwartz
Mark Schwartz is an employment tax specialist and has over 15 years of employment tax experience as an independent consultant and as a payroll tax auditor with the State of California. He has managed an audit caseload of 20 ongoing audits, from small home-based businesses to large multi-national corporations. He is expert at defining regulatory and statutory requirements from local, State and Federal government agencies; and helping the average businessperson understand what that mean to their business. He has processed weekly and bi-weekly payroll checks plus tax forms for businesses with hourly as well as exempt workers, multistate operations and a wide variety of benefits. Mr. Schwartz provides consulting services encompassing payroll processing and payroll tax issues. These include payroll tax minimization, payroll tax compliance reviews, independent contractor studies, use of electronic transfers, deductions, benefits, etc. Markhas represented both clients and the State in front of the State Appeals Board.
Credits
HR (General) recertification credit hours toward aPHR™, PHR®, PHRca®, SPHR®, GPHR®, PHRi™ and SPHRi™ recertification through HR Certification Institute® (HRCI®). Please make note of the activity ID number on your recertification application form. For more information about certification or recertification, please visit the HR Certification Institute website at www.hrci.org
ComplianceIQ is recognized by SHRM to offer Professional Development Credits (PDCs) for the SHRM-CPSM or SHRM-SCPSM. This program is valid for [1] PDCs for the SHRM-CPSM or SHRM-SCPSM. For more information about certification or recertification, please visit www.shrmcertification.org.